BOARD MEETING -- SAN FRANCISCO CLUB FOR THE DEAF
www.sfdeafclub.org
Saturday, March 27, 2010 – DCC, San Leandro
OFFICIAL
President David Martin called in meeting at 9:20 AM.
Roll call: President David Martin, Vice President Jerry Grigsby, Board Tom Ahern, Membership Director Judy Ford, Webmaster/Board LeRoy Boren, Trustee Elizabeth Grigsby, and Trustee Buddy Singleton
Absent: Secretary Brenda Call, Treasurer Richard Bonheyo, Event Director Clark Brooke, and Trustee Stan Smith
Members: Rima Cornish, Beth Ticehurst, Jasmine Aliviar, and Joanne Williams
Pledge to the Flag: None (due to no U.S. of A flag)
Minutes: Jerry Grigsby moved that January 2010 Minutes be corrected as follow:
Line 99 - Tom Ahern not Todd Ahern
Line 162 - Oktoberfest not October
Line 172 - Brune not Bruener
President David Martin’s Report:
He said he was sorry that he had not been able to do what was asked by SFCD to do: check rental bank box fee and canopy/tent for outside events. He was invited to trustee meeting to discuss SFCD’s 2009 and 2010 budget. He will let Trustee go over it later in the meeting. He pointed out that Trustee praised us for doing a wonderful job last year by staying within the budget and hosted several events for members of SFCD. He is looking forward to hear meeting with DCARA to discuss MOU/ROI on April 1, 2010 with Ad Hoc committee of Jerry, Richard, and Clark. He stress that we want to keep communication open with organizations. He sent out SFCD Meeting Agenda and got almost no response. He encourages board to please respond and add to agenda to save us meeting time. He regrets missing Joomla training class given by LeRoy Boren, Jr.
Vice President Jerry Grigsby’s Report:
Joomla class taught by LeRoy was very good. Yes, the course was taught at a pretty fast paced. Those with programming/computer experience had no problem but those who did not struggled to keep up.
Secretary Brenda Call’s Report:
Absent
Treasurer Richard Bonheyo’s Report:
Absent - Report given by Judy Ford: She went over Finance report that was typed up by Treasurer Bonheyo. The board approved February’s finance report (see attachment). Annual finance report (see attachment) Tom Murillo and Buddy Singleton were the auditors. The board approved annual finance report. LeRoy asks to verify webhosting costs because he though $116 was not correct. Later in the meeting, he searched into his old emails and realized that Treasurer Bonheyo has combined three separate costs during the year 2009. They were web hosting, domain name, and Joomla training CD. Judy said we would keep the current CPA, David Bullock.
Membership Director Judy Ford’s Report:
Judy said we had 298 Members but 99 of them have not renewed membership dues. We now have 199 active members.
Board Tom Ahern’s Report:
Checked with Direct Buy to see how much a canopy/tent would cost. The cost is high but the quality is also very high. He feels we should not buy because by letting others borrow canopy will have high chance of being return broken. Board LeRoy will ask Nathan Dingel, who rents out canopies, the rent fees and see if we want to do that instead of buying new ones. Trustee Liz checked website and found that the average rental cost fee for canopy is around $84.00 for 10 X 10.
Board/Webmaster LeRoy Boren Jr.’s Report:
SFCD’s website crashed. LeRoy admitted he made a mistake. He originally created SFCD website under DCARA’s name. He tried to have it corrected but it was too late. He decided to leave it alone for a year when our annual fee due is up. But by doing that, we lost all website pages. LeRoy had to start over and redesigned a new website. He encourages board who do not have picture on the website to please do so. He also encourages all to send pictures of past SFCD events so all members can enjoy pictures. He wants us to try to store all SFCD documents, etc on Google. We will need instructions on how to do this. He reminded us to please use SFCD group emails to ensure that all board members receives the same information.
Event Director Clark Brooke’s Report:
Absent - Dave gave report on Clark's behalf using email message sent by Clark: Magic show cancelled due to Purple’s financial situation. We were told that Purple straightens out and will cover Magic show’s costs. We do need to know the exact date. Question arouse regarding did we have to pay for one night room rental due to cancellation of Magic show? We agree to host Bocce event in June. Submitted Sponsorship requests: DCARA – will have a meeting on April 1st to go over MOU/ROI. Basketball – the person asking for sponsorship did not attend the meeting, therefore we will not discuss the sponsorship but we did ask if the club is allow to sponsor an individual? A question arose; are we limited to sponsoring Non-Profit organizations or team? Men softball – the person asking for sponsorship was not here to discuss his proposal. Refer to July. Clark asked club to help Youth Organization. Board asked that the Youth Organization come to the meeting and present their request. Clark wanted to express that it is PAC 4th year anniversary and they are doing very well.
Trustee Elizabeth Grigsby's Report:
They recently had a meeting. President Dave was at the meeting to observe and give feedback. See attachment of Trustee’s report.
Year 2010 budget is $31,000.00.
Dave reminded us that we would split budget into two groups, SFCD expenses, and Sponsorships/Donations/etc.
Ad Hoc Committee:
By-laws – Chaired by Jerry Grigsby. Committee – David Martin and Buddy Singleton. No proposal submitted that will affect bylaws.
DCARA New DCC – Put on back burner until DCARA decides which direction they will take.
SFCD Sponsored Organizations’ Report:
CalBASS: LeRoy Boren, Jr's - The organization recently a group hosted a Sturgeon tournament in Martinez. CalBass brought 19 kids to encourage them to continue to fish. At the tournament, there were 72 competitors and unfortunately, most were not SFCD members. It would be nice to have SFCD sponsor a boat to attract new members. LeRoy will submit a request this July to sponsor a boat for next year’s tournament (March 2011).
SFCD Stingers (Women’s Softball Team): Rima Cornish - Dave asked Rima if she submitted paperwork requests for Stingers year 2010 to Clark. Rima wanted to apologize that she missed January’s meeting. She thought it was held in February. Rima will fill out the paperwork, MOU agreement, and wants to work with Clark to host a BBQ/Poker event on May 8 (right after SFCD’s general meeting). Rima will encourage all players to come to SFCD’s future meetings and events to support each other. They are willing to work with us and help each other to raise funds. Rima reminded us that softball tournament fees are due in June. The board expressed surprise that they did not wear uniforms that we bought two years ago. Rima said most of the uniforms were in wrong size and the company that made them refused to redo them. She said they will redo uniforms and pay for it themselves. She will need our LOGO to put on the uniforms. Board reminded her that we do want the old uniforms back.
CSDF - Middle School Football – Bengals: Toby Daniels - No Report.
Northern California Deaf Campers: No Report
DCARA: No Report
Old Business:
1. Bank Box - Dave will investigate
2. Canopy - See Dave and Tom's report. LeRoy asked Nathan Dingel the rental price: $125 for one day and $50 for extra day. Canopy size is 30 X 30 and he has two!
Old Business – Donations and Sponsorships:
1. None
New Business:
1. Elizabeth Grigsby: Move that SFCD buys award plaque and an advertisement in program book for Angel West Bowling in May 28-30, 2010. Bowling Award: $50.00 Adv rate: $35.00 Total donation: $85.00 – PASSED
2. Buddy Singleton: Move that SFCD chips in the costs of food for the next round table conference – PASSED
3. Buddy Singleton: Move that SFCD sponsors $1,000.00 to help expenses for “Busing” the community members to Sacramento in September of 2010 for ASL Celebrations. The SFCD members shall have priority seating. – PASSED
4. Tom Murillo: Move that SFCD pay an interpreter, Beth Grigsby, additional $200.00 as she did a splendid job at Apple Hill. – PASSED
5. Tom Murillo: Move that SFCD’s deed and mortgage contract with Thai be stored in a safe place. Referred to AD HOC committee
6. Clark Brooke: Move that SFCD rent a jumper house at general meeting on May 8th. Referred to Email discussion and decide.
7. Tom Ahern: Move that SFCD explores and hosts Golf tour for 2011. Referred to Event Director for further study.
New Sponsor/Donation Request
None
Announcement:
None
Meeting was adjourned at 12:00 PM.
Respectfully submitted by
Jerry Grigsby
SFCD President