Board Meeting - July 11, 2009

BOARD MEETING -- SAN FRANCISCO CLUB FOR THE DEAF
www.sfdeafclub.org
Saturday, July 11, 2009 – DCC, San Leandro

President David Martin called in meeting at 9:10 AM.

Roll call: President David Martin, Secretary Jerry Grigsby, Treasurer Richard Bonheyo, Board Jaime Jackerson, Board Michelle Hughes, Board Brenda Call, Event Director Tom Murillo, Trustee Elizabeth Grigsby, and Trustee Buddy Singleton.

Absent: Membership Director Judy Ford, Board LeRoy Boren Jr, and Trustee Stan Smith.

Members: Nathan Dingel, Ralph Singleton, Judy Singleton, Toby Daniels, and Jim Brune.

Pledge to the Flag:  Richard Bonheyo

Minutes:  Jaime Jackerson moved that May 2009 Minutes be approved as corrected.

President David Martin’s Report:
He thanked all for coming to the meeting today. It is our first July proposal meeting. We are experimenting to see how it works. He apologized for the confusion that occurred in previous meeting. He thanked Richard Bonheyo for setting up a meeting with Bummy. He, Michelle Hughes, Judy Ford, and Jerry Grigsby attended the meeting with Bummy. We are fortunate that Bummy was willing to take the time to go over our bylaws and teach us the very basics of running a meeting. He said recently he had a meeting with Buddy Singleton and Jerry Grigsby to go over Bylaws changes recommended by Bummy. He asked that Tom Murillo, Judy Ford, and Jerry Grigsby to work together to make sure the new proposals meets our rules before submitting it to him. He stresses that he will be stricter and make sure it meets the rule to avoid problem like we had at the last meeting. He met with DCARA, Jim Brune, to go over picnic. According to Bummy we must have a Vice President per our bylaws. Board agrees and chooses Jaime Jackerson to be the Vice President until the next Election. He informed us that he presented best movie award during Deaf Film Festival recently. He attended the unveiling ceremony of Brandon Call's Eagle Project at CSD and was impressed with the mosaic artwork and encased bulletin board.

Vice President Jaime Jackerson’s Report:
He thanked the board for electing him as Vice President. He said he will do his best to serve as Vice President.

Secretary Jerry Grigsby’s Report:
I met with President David Martin and Trustee Buddy Singleton to go over changes in Bylaws. I will be mailing, emailing, and post on SFCD’s website our changed bylaws. I am having lot of problem getting a hold of person in charge of Winchester Mystery House tour. I will keep trying until I get through or ask to work with someone else. I want to stress that it was no one’s fault for previous meeting. I am glad we met Bummy and we will improve. I look forward to LeRoy’s upcoming class to learn Joomla.


Treasurer Richard Bonheyo’s Report:
He went over financial reports for the month of May and June. See attach for financial report. He said we only have $4,000.00 to spend for sponsor/donation. He warned us to be aware of how much we can donate. He said if need to we can transfer money from expenses. He is happy to inform us that our investment is doing well the last few months. He asks that we approve to pay Elizabeth Grigsby $12.00 for Starbucks coffee due to no receipt. Board approved. Board approved Bonheyo’s financial reports.

Trustee’s Report:
No Report

Membership Director Judy Ford’s Report:
Absent.

Board Jaime Jackerson’s Report:
No Report

Board Michelle Hughes’s Report:
She said Bocce event was good. She said we have to reschedule Bocce from May to June due to wet weather. She said we had 20 players playing in the tournament. She said we did not make any profit this year but thanked all who worked hard making the event successful.

Board Brenda Call’s Report:
We haven't been able to get together.   We hope to meet before the next meeting.

Event Director Tom Murillo’s Report:
He said we have the following proposals: CSDF Middle School Football program, CSDF 150th Anniversary, Northern California Deaf Campers, and ASL Festival. He said SFCD already paid woman’s softball team $750 as part of matching fundraising amount. The board expressed concern that the team did not wear our uniform the entire tournament. President Dave asked if all seen pictures from Stingers recently.  He asked if anyone notice our club’s name on the uniform as the picture was a little blurred and notice the uniforms were purple. No one could confirm this concern. Our club’s name is to appear on the uniforms as part of the MOU that was signed. President Dave waived the picture of the bridge that is part of our logo with understanding that the club’s name would be there.

Ad Hoc Committee:
By-laws – Chaired by Jerry Grigsby. Committee – David Martin and Buddy Singleton. Committee met and made changes to bylaws.
DCARA New DCC – Put on back burner until DCARA decides which direction they will take.
Website – No report.
Mortgage – Trustee Buddy warned us that the mortgage agreement is up in August. The board agreed that we give President Martin permission to contact a lawyer and ask for help with mortgage issue. We need to prepare for whatever issue that may come up.

SFCD Sponsored Organizations’ Report:
CalBASS: LeRoy Boren, Jr. no report
SFCD Stingers (Women’s Softball Team): Rima Cornish no report
CSDF - Middle School Football – Bengals: Toby Daniels gave report on how much it costs to join the football league.
SFCD to host Pacific Coast Deaf Bowling Association/Pacific Coast Women’s Bowling Association’s Bowling Tournament in May of 2009: Dave Martin said finance report will be submitted before September’s board meeting.
Northern California Deaf Campers: Michelle Hughes no report but submitted new request.
DCARA: Jim Brune asked that SFCD host picnic on August 21 and invites all Bay Area deaf clubs to attend

Old Business:
1.    Milt Peters/Judy Ford – Moved that SFCD encourage 4 Fishing/Camp clubs to be affiliate with SFCD to reduce number of clubs. TABLED and referred to Bylaw committee for review. Bylaw committee reviews and feel that Milt Peters need to discuss with the fishing/camping clubs to determine if they are willing to combine into one club.
2.    Jerry Grigsby/Judy Ford – Moved that we accept Sacramento as part of our territory. TABLED and referred to Bylaw committee for review. Bylaw committee feels that Bay Area is well defined without need to add more counties.

Old Business – Donations and Sponsorships:
1.    None

New Business:
1.    Buddy Singleton/Elizabeth Grigsby – moved that SFCD gives President $250 fund for his discrepancy fund in the event of short time, for necessities such as Thank You certificate, minor expenses with receipts shown to the board. Rationale – less waiting time for next board meeting for approval. AMEND – Michelle Hughes – President must communicate with the board to determine the amount. DEAD – AMEND – Brenda Call – President must have board’s approval. Seconded by Michelle Hughes – FAIL – Main Motion PASSED
2.    Jerry Grigsby/Tom Murillo – Move that SFCD hire Bummy to give workshop on how to run meeting – REFER
3.    Judy Ford/Jerry Grigsby – Move that SFCD host Bocce Tournament this September 26. Amount to reserve San Ramon Senior is $165.00 – PASSED
4.    Tom Murillo/Jaime Jackerson – Move that SFCD send 2 boards to represent SFCD at CAD Conference this August in Clovis. AMEND Jerry Grigsby – SFCD will pay $75.00 per person event fee. Seconded by Michelle Hughes - AMEND – Brenda Call – Seconded by Michelle Hughes – SFCD will pay travel expenses – Hotel, Gas, and Food for two nights. The entire motion was PASSED Board chose Michelle Hughes and Jerry Grigsby to attend the event.

New Sponsor/Donation Request:
1.    CSDF Middle School Football Program – $2,500 to continue to support the program – PASSED
2.    NCDC - $500 to support yearly Halloween event – must wait 60 days before board decides
3.    ASL Festival – DCARA and CAD asks SFCD to donate $750 for bus and food expenses – must wait 60 days before board decides
4.    Picnic – DCARA and SFCD hosts together. DCARA asks that we modify our ROI to allow other clubs participate. Board agrees. We will charge $5.00 entry fees for those who are not members of SFCD.  Board agrees to donate $750 toward food purchases. Money will come from SFCD’s expense account. DCARA agrees to send flyer to Membership Director, Judy Ford, to mail out to our members.
5.    CSDF’s 150th Anniversary – No Show – Proposal referred



Action Items:
President Dave has instructed Tom to find out if our name or logo was on the purple uniforms worn by the Stingers’ team.

Announcement:
Toby Daniels announced that he would like to donate a booth to SFCD to recruit new members and pass out information.
Richard Bonheyo announced that DCARA won an award from Deaf Senior America for providing help for deaf in Northern California.
Tom Murillo announced that Bay Area CAD will have a general meeting on July 25 at 9:00AM at DCC.  Refreshments will be provided.
Ralph Singleton announced that Bay Area CAD will come up with more exciting events such as ASL Festival with DCARA, conference in August, and another round table with deaf clubs on September 12. For more information see www.cad1906.org

Meeting was adjourned at 11:45 AM.

Respectfully submitted by
Jerry Grigsby
SFCD Secretary